1️⃣ Your User Profile — Personal Information, Passwordless Authentication, and Notification Settings

1. Updating your profile information

2. Passwordless authentication

3. Adjusting your email notification settings

Updating your profile information

After you have been invited to join the InnovationOS, you should check your personal system settings. The invitation process looks like you receive an email notification to join the system. You have seven days to accept the invite and log in for the first time.

Once you have entered the system, you will find your name at the bottom left of the application. Click on it and find the different setting options that you have as a user.

Navigate to my profile [1]. Once clicked, you will enter the page where you can setup your profile, i.e., your image (which is displayed around the system — if you leave this empty, only your credentials will be shown), first name, last name. Also, you can select your preferred language from English, German, or French. We will detect the language automatically on first login, but this setting takes priority.

Passwordless authentication

Using passwords is insecure, and frequently forgotten by users. To address these challenges, passwords have been replaced with email-based login confirmation links and your login will then be stored as a session cookie on your PC.

How it works

First, enter your system's URL into your browser or if you do not know the URL, navigate to

https://itonics.io/id/login 

When you don't know the URL of your system, click "Find Your Organization" (2). Once clicked, you will be asked to enter your email address to retrieve your organization details. A list of all systems you are subscribed to will be sent via email. Select the desired organization from the email to start the login process.

If you know the URL already, enter it and hit login (1).

Second, enter your email or sign in via SSO. For the SSO Login (3), follow the authentication instructions of your respective Identity Provider. For the email Login (4), retrieve the one-time login code (5) from your inbox OR click the Login Link (6) for instant access in your inbox without entering a code.

Once verified, you’re securely logged in. 

Login issues? Check out Common Issues and Support.

Adjusting your email notification settings

In the last tab of your user profile, you will find an option to turn on or off email notifications sent from the system.

The following notifications will be sent when you have enabled the notification settings.

Email notifications

When email notifications are enabled, users can receive notifications for the following events.

Elements you created

• An element you created is published
• An element you created is archived
• An element you created is commented on
• An element you created is rated
• A value of an element you created is updated
• A relation is added to an element you created
• An element you created is liked
• The speed of change changes for an element you created
• A key event is identified for an element you created

Watched elements

• A watched element is published
• A watched element is archived
• A watched element is commented on
• A watched element is rated
• A value of a watched element is updated
• A relation is added to a watched element
• A watched element is liked
• The speed of change changes for a watched element
• A key event is identified for a watched element

Comments and mentions

• You are mentioned in a comment
• You are mentioned in a rich text field
• Someone replies to one of your comments
• Someone reacts with an emoji to one of your comments

Assignments

• You are assigned to a user search field in an element

Workflows and process actions

• A workflow gate is ready for your review
• You need to complete a workflow form
• Changes are requested for a workflow gate
• A workflow gate is approved
• A workflow change request is resolved
• A workflow gate is paused
• A workflow gate is archived
• A workflow gate is converted
• A workflow gate is validated

Sites

• You are granted access to a site
• You are invited to a site
• Someone requests access to a site you own
• A new submission is created through a site

Sharing, imports, and exports

• Someone shares a link with you
• An Excel export is ready
• An Excel export fails
• An Excel import is completed

Access and administration

Some system emails are sent independently of personal notification preferences, including:

• Workspace invitations
• Password reset emails
• Email verification emails
• Organization invitations
• Organization membership required emails
• Organization access overview emails
• SSO login required emails

Learn more about the notifications here.